Ask the Expert: How to Make a Wedding Day Itinerary

by Ryan Conner | October 16, 2013


A wedding designed by AK Event Design.

Thanks to Sarah Herman from AK Event Design for answering this week’s reader question.

What are the necessary items my groom and I need to include on our wedding day itinerary?

A wedding weekend itinerary is a MUST for your wedding weekend. You’ve put so much time and energy into your big day that you want your wedding party and family to know when they need to be where. It lessons the number of phone calls you’ll have to receive and gives you more freedom to enjoy your weekend! It’s also a great way to incorporate some of your favorite things and create a welcome packet to include in a welcome basket for your wedding party. We love to put the itinerary as the front page so it won’t be missed!!  Behind that, we like to include favorite places to shop, eat, go and do in the city and any maps or transportation information, if applicable to your big day.

We recommend putting the itinerary in front of your wedding party and family members a few times before the big day. You can email it the week before and the week of your wedding.  It is important to include the time, address, parking information (when applicable) and who is included for each item on the itinerary.  An example would be:

6:00 p.m.: Wedding Rehearsal at 3400 Ceremony Drive. This includes all wedding party, parents, grandparents, and readers.

Important items to put on the itinerary:


Groomsmen to try on and pick up tuxes

Bridesmaids- Nail Party!



Bridal Luncheon

Wedding Rehearsal

Rehearsal Dinner



Hair and Makeup details for the girls

Transportation details for wedding party and /or guests

Bride, Bridesmaids & Honorary Attendants to arrive at ceremony site (typically 2.5 hours prior to start)

Groom, Groomsmen & Ushers to arrive dressed at ceremony site (typically 2 hours prior to start)

Parents, Grandparents, Ring Bearer and Flower Girl to arrive at ceremony site (1 hour prior to start)

Reader, Soloist, Minister to arrive (1 hour prior to start)

Ceremony start time

Pictures after Ceremony (include who is involved)

Transportation details (if providing transport to reception site)

Reception address and parking information

There are so many variables when making an itinerary such as luncheons, welcome parties, nail party, etc. We always customize the itinerary to the bride and groom. Each wedding is unique and individual! Remember, the itinerary is only as effective as the person reading it. Itineraries must be communicated at the rehearsal and via email, as well.