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Ask The Expert: What does the process look like for reserving a block of rooms? What tips would you give a bride who’s reserving rooms?

Expert: Hilton Dallas/Park Cities Catering Manager, Hannah Turnbull

What does the process look like for reserving a block of rooms? What tips would you give a bride who’s reserving rooms?

The best place to start is looking through your list of invited guests and determining a rough estimate of how many will need accommodations. Once you have that number, it is time to look for hotels that are in close proximity to your ceremony or reception venue. This will help with transportation options for the big day!

Calling in directly to the hotels is a great way to connect with the sales team and see if you qualify for any specials that may be offered. Depending on the number of rooms per night you are in need of, the hotel may offer a complimentary suite for the wedding night or a farewell brunch to enhance your guests’ departure. If you live in the area, it is a great idea to set up a tour with the sales manager and see the property, as well as guest rooms, in person. This will also help you decide on a perfect arrangement for your bridal or groomsmen get ready room.

Now it is time to secure your guests’ accommodations! Depending on your number of rooms per night, some hotels are able to offer a courtesy style agreement. The big benefit of this type of agreement is there is no obligation to you, regardless of how many rooms are actually booked in your block. For example, at Hilton Dallas/Park Cities, we can offer this type of agreement up to 15 rooms.  Once you sign your agreement or room block contract, your sales manager will be able to provide you with a personalized booking link that you can incorporate on to your wedding website, making it easy for your guests to book themselves! One less thing for you to worry about while you’re planning your big day.

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